Information security and privacy practices at Saint Thomas Episcopal Church of Sunnyvale (herein referred to as Saint Thomas) are informed and guided by the following policy:
Information Collected via Web Forms
Saint Thomas accepts and processes information submitted by users through our public Web Site. The information collected on our Web Site is voluntarily submitted information, for instance when a user sends us a message via the ‘Contact Us’ form.
The information collected in each form, including any personally identifiable information volunteered by the user (such as email, name, or phone number), is submitted via email only to the designated recipient. For instance, a form named ‘Contact our Rector’ will be conveyed only to our Parish’s Rector. If a form does not designate a recipient, it is understood that the Saint Thomas Office/Parish Administrator is the designated recipient.
All Saint Thomas administrators are required to access data only as necessary for the proper performance of their duties (e.g., to address spam sent to our Parish).
We periodically review our internal practices to ensure proper stewardship of users information.
For users who would prefer not to disclose personal information through our Web Site, each form also refers to the alternative means of communication available (e.g., phone numbers).
Cookies are files that a Web Site may store on a user’s computer to be able to provide consistent experience across consecutive page loads. Cookies allow the Saint Thomas Web Site to implement features such as the ‘Contact Us’ form.
The Saint Thomas Web Site incorporates third-party plugins to deliver social communication features, for instance to allow users to share a public announcement with their Facebook friends. These plugins require their own cookies for correct functionality.
Web analytics refers to the aggregation of data about visitors to a Web Site. Saint Thomas uses analytics technology that does not identify individual users but gathers statistical data about aggregate usage of the site, e.g., how many users follow a click from the Home page to the Parish Calendar page. This technology allows us to understand how users interact with the site, and to plan for improvements on site content and layout.
Users may remove or clear cookies from their computer at any time via their own browser’s preference controls. Users can also block any cookies from being set; however, if they do so, some parts of the Web Site may not function properly.
Saint Thomas is committed to protecting children and will identify them on or through the Web Site only according to specific guidelines. The Web Site will not associate the full names of individual members under the age of 18 with their photos. First names only may be used, and only with written permission from a parent or legal guardian.
This Web Site takes reasonable precautions to protect our user information. When sensitive information is submitted to us via the Web Site, it is protected both online and offline.
We have established managerial procedures to safeguard our Web Site and to protect against the loss, disclosure, misuse or unauthorized access of personal information both online and offline. Only those employees, officers and volunteers managing a program and/or our business partners who need the information to perform a specific job are granted access to personally identifiable information.
Saint Thomas is the sole custodian of the information collected on this site. We will not sell or rent this information to others, and will only share it in ways disclosed in this document. Any personal information submitted will be used only by members of the Parish on a need-to-know basis and will be used only for the purpose for which the information submitted was intended.
Some administrative personnel of the Parish may, in the course of their regular duties, have access to communications for technical or operational purposes. Saint Thomas may also disclose any communications to the full extent required by law.
Saint Thomas Web Site provides links to other sites. Saint Thomas has no control over such sites and resources and as such is not responsible or liable for any privacy practices, content, advertising, products, or other materials on or available from such sites or resources.
Saint Thomas shall not be liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such site or resource.
Accessing and Updating Information
Saint Thomas strives to maintain the accuracy of user records and only collects personal information that is relevant for the purposes for which it is used. If you have any questions about what information we currently hold about you or your organization or would like to make updates or changes, use our ‘Contact Us’ form.
Changes to this Policy
While Saint Thomas reserves the privilege to modify this policy at any time, we maintain an archive of all previous versions of this policy available for comparison.
If you have any questions about this privacy document, complete our ‘Contact Us’ form, or write or telephone using the information available in that same page.